Terms and Conditions


  • The Hall can be booked for a 22 hour period, i.e. usage time is from 8a.m. to next day 6 a.m. or for 12 hours or 6 hours or more as per requirement, subject to availability.
  • In case of extension of time, charges will be levied. Extension charges will not be applicable if the booking is extended to the following day, subject to availability.

Booking /Payment:

  • The hall is available for all types of social functions on a first-come-first-serve basis. The Hall can be booked on payment of 50% of the total amount and all applicable govt. taxes and levies, payable in advance to “Sarabala Event Pvt. Ltd.”. The balance 50% shall be payable 30 days before the said function.
Booking Revision Fees:

  • Rs. 10,000/- will be charged for any change/revision in booking dates, subject to availability, at the prevailing rates on that day.
Cancellation :

  • Cancellation of booking or postponement of the same can only be done 4 months prior to the event. Requests of cancellation and postponement will not be entertained before the 4 months from the booking(Occasion) date.
  • If no booking is received after the cancellation the entire amount paid in advance would be forfeited. However, if the cancelled date is further booked by another user, 50% of the advance amount shall be refunded. GST is non refundable.
  • If the client wishes to postpone the date instead of cancelling the programme, they can do so within the next one year from the booked date. The availability of the dates depends on the company’s available dates. An extra charge of Rs. 10000 will be applied on the postponement.
  • If the client wishes to cancel the booking made during the current covid situation, no refunds will be made for the cancelled event. The client may postpone the date to any dates available for the particular venue of Sarabala Event Private Limited within a duration of exactly one-year from the previously booked date.
Usage Rules :

  • The articles/furniture and fixtures are to be used properly, with all care and caution, and shall be handed over to the Company representative in proper condition before vacating the Hall.
  • The user making the booking must inspect the premises, along with a along with a Company representative, prior to taking possession of Sarabala Event Pvt. Ltd. Similarly, the User shall handover peaceful possession of premises and vacate in the same condition as was handed over to them. Any discrepancies, i.e. damages done shall be charged as decided by Sarabala Event Pvt. Ltd.
  • The designated kitchen area shall only be used for cooking using gas cylinders. Use of coal, wood, electric heaters, etc, in the entire Venue is not permitted. Lift not allowed for any goods.
  • Consumption of Alcohol/ Intoxicating Items, Smoking and creating public nuisance is strictly prohibited.
  • In case the User desires to serve alcohol inside the premises of the Hall, it is mandatory on the Urethral/necessary govt. permissions are obtained prior to the function, at the User’s own cost. All such approvals shall be submitted in original to the Sarabala Event Pvt. Ltd. 7 days before the date of function.
  • It is strictly prohibited to spit ‘paan’ and ‘gutkha’ in the premises of the Hall . Spitting and soiling the venue shall attract a penalty of Rs. 5000/- .

  • Use of loudspeakers, vocal/orchestra performances shall be done strictly as per the Sound Pollution rules of the Govt. of West Bengal and/or any other statutory notices . An public performance that consists of Copyright Music, shall be done so only after taking the necessary permissions of the statutory authorities. The same shall be handed over to Sarabala Event Pvt. Ltd. 7 days prior to the function.
  • The Users shall engage only empanelled Florist/Decorator/Electricians- the Vendors details will be available at the time of booking.
  • The User shall be responsible for disposal/removal of all waste materials/garbage accumulated by all vendors hired by the user. The User shall use appropriate bins for garbage, until is removed.
  • No vendor personnel shall be allowed to stay inside the premises after 12 a.m.(midnight).
  • Vendor material must be removed from the premises up to 12 a.m.(midnight) on the day of the function.
  • Sarabala Event Pvt. Ltd. shall not be responsible for any kind of theft/ burglary/ loss of items, and/or any untoward situation that is reported.
  • Use of the Lift for movement of any kind of material is strictly prohibited. Lift is exclusively for facilitating guest movement.
  • All decoration material shall be mounted on self-standing units or hung from pre-provided hooks. Use of nails, glue or other sticking devised that may damage the walls is strictly prohibited in the Hall and premises.
  • The User shall sign these terms and conditions as a token of having read and agreed, and shall return the same to the authority at the time of payment of advance.
  • The Company Charges are inclusive of Electricity cost . Air-conditioning is not included in those charges, Incase air conditioning is booked, it will be operative for 6 hours i.e. 6 pm to 12 am. If the time limit exceeds 6 hours, an amount of Rs. 3000/- will be charged per hour. In case the power is out , Lights, Fan, Lift will be operative. Air-Conditioners, however, will not operate.
  • The User shall indemnify the Company against any penalties and legal cost incurred due to flouting of rules from any untoward incidents or incidents due to usage of music, sound pollution, liquor license and/or any other items not listed or otherwise.
Force Majeure :
While every effort is made to ensure smooth functioning , the Company will have no liability whatsoever in the event of inconvenience, damage, loss or injury faced by any User or User’s vendors, guests, invitees or associates, owing to situations beyond Sarabala Event Pvt. Ltd. control, including rains, storms, floods, riots, acts of violence, motivated damage, theft, war, natural calamities or other acts of God. Sarabala Event Pvt. Ltd. reserves the Right of Cancellation of booking at any time due to unavoidable circumstances. This time 100% advance amount will be refunded.

I/we have read the terms & conditions and agree to abide by the same.